Child Safeguarding and Protection Service

Best Practice and Code of Behaviour when Working with Children and Young People

Code of Good Practice

A customised Code of Good Practice for working with children should be drawn up by all organisations or groups within the Church. The aim of this is to ensure the safety of children and young people, to enhance the work practices of Church personnel, and to reassure parents and guardians, as well as children themselves, that there is a commitment to best practice.

The Code should include positive child-centred statements about the importance of:

  • Listening to children and young people;
  • Valuing and respecting them as individuals;
  • Rewarding their efforts as well as achievements;
  • Involving them in decision making (where appropriate);
  • Encouraging and praising them.

General Conduct

  • Physical punishment of children is not permissible under any circumstances.
  • Verbal abuse of children or telling jokes of a sexual nature in the presence of children can never be acceptable. Great care should be taken if it is necessary to have a conversation regarding sexual matters with a child or young person.
  • Being alone with a child or young person may not always be wise or appropriate practice. If a situation arises where it is necessary to be alone with a child, another responsible adult should be informed immediately, by telephone if necessary. A diary note that the meeting with the young person took place, including the reasons for it, should be made.
  • Best practice in relation to travel with children and young people should be observed. Personnel should not undertake any car or minibus journey alone with a child or young person. If, in certain circumstances, only one adult is available, there be a minimum of two children or young people present for the entire journey. In the event of an emergency, where it is necessary to make a journey alone with a child, a record of this should be made and the child’s parent or guardian should be informed as soon as possible.
  • Children and young people should not be permitted to work or remain in churches, parish property or schools unless there are at least two adults present.
  • All children and young people must be treated with equal respect; favouritism is not acceptable.
    Personnel should not engage in or tolerate any behaviour – verbal, psychological or physical – that could be construed as bullying or abusive.
  • A disproportionate amount of time should not be spent with any particular child or group of children.
  • Under no circumstances should Church personnel give alcohol, tobacco or drugs to children or young people.
  • Alcohol, tobacco or drugs must not be used by personnel who are supervising or working with children or young people.
  • Only age-appropriate language, material on media products (such as camera phones, internet, video) and activities should be used when working with children and young people. Sexually explicit or pornographic material is never acceptable.

Respect for Physical Integrity

  • The physical integrity of children and young people must be respected at all times.
  • Personnel must not engage in inappropriate physical contact of any kind – including rough physical play, physical reprimand and horseplay (tickling, wrestling). This should not prevent appropriate contact in situations where it is necessary to ensure the safety and well-being of a child (for example, where a child is distressed).

Respect for Privacy

  • The right to privacy of children and young people must be respected at all times.
  • Particular care regarding privacy must be taken when young people are in locations such as changing areas, swimming pools, showers and toilets.
  • Photographs of children or young people must never be taken while they are in changing areas (for example, in a locker room or bathing facility).
  • Tasks of a personal nature (for example, helping with toileting, washing or changing clothing) should not be carried out for children or young people if they can undertake these tasks themselves.

Meetings with Children and Young People

  • If the pastoral care of a child or young person necessitates meeting alone with them, such meetings should not be held in an isolated environment. The times and designated locations for meetings should allow for transparency and accountability (for example, be held in rooms with a clear glass panel or window, in buildings where other people are present, and with the door of the room left open).
  • Both the length and number of meetings should be limited.
  • Parents or guardians should be informed that the meeting(s) took place, except in circumstances where to do so might place the child in danger.
  • Visits to the home or private living quarters of Church personnel should not be encouraged, nor should meetings be conducted in such locations.
  • When the need for a visit to the home of a child or young person arises, professional boundaries must be observed at all times.

Children with Special Needs or Disabilities

  • Child with special needs or disability may depend on adults more than other children for their care and safety, and so sensitivity and clear communication are particularly important.
  • Where it is necessary to carry out tasks of a personal nature for a child with special needs, this should be done with the full understanding and consent of parents or guardians.
  • In carrying out such personal care tasks, sensitivity must be shown to the child and the tasks should be undertaken with the utmost discretion.
  • Any care task of a personal nature which a child or young person can do for themselves should not be undertaken by a worker.
    In an emergency situation where this type of help is required, parents should be fully informed as soon as is reasonably possible.

Vulnerable Children and Adults

  • Since especially vulnerable children may depend on adults more than other children for their care and safety, sensitivity and clear communication are of utmost importance.
  • Workers should be aware that vulnerable children may be more likely than other children to be bullied or subjected to other forms of abuse, and may also be less clear about physical and emotional boundaries.
  • It is particularly important that vulnerable children should be carefully listened to, in recognition of the fact that they may have difficulty in expressing their concerns and in order that the importance of what they say is not underestimated.

Trips away from Home

  • All trips, including day trips, overnight stays and holidays, need careful advance planning, including adequate provision for safety in regard to transport, facilities, activities and emergencies. Adequate insurance should be in place.
  • Written consent by a parent or guardian specifically for each trip and related activities must be obtained well in advance.
  • A copy of the itinerary and contact telephone numbers should be made available to parents and guardians. There must be adequate, gender-appropriate, supervision for boys and girls.
  • Arrangements and procedures must be put in place to ensure that rules and appropriate boundaries are maintained in the relaxed environment of trips away.
  • Particular attention should be given to ensuring that the privacy of young people is respected when they are away on trips.
  • The provision of appropriate and adequate sleeping arrangements should be ensured in advance of the trip.
  • Sleeping areas for boys and girls should be separate and supervised by two adults of the same sex as the group being supervised.
  • At least two adults should be present in dormitories in which children or young people are sleeping. Under no circumstances should an adult share a bedroom with a young person.
  • If, in an emergency situation, an adult considers it necessary to be in a children’s dormitory or bedroom without another adult being present they should (a) immediately inform another adult in a position of responsibility and (b) make a diary note of the circumstances.